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Job ID: 123654

Part-Time Coordinator II, Art History
The University of St. Thomas

Date Posted May 22, 2019
Title Part-Time Coordinator II, Art History
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Art History

Part-Time Coordinator II, Art History

The University of St. Thomas invites qualified candidates to apply for a Coordinator II opportunity within the Art History department.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.


As a part-time employee, the University of St. Thomas offers a pro-rated competitive and comprehensive benefits program, which includes:

Tuition Remissions for employees, spouses, and dependents upon eligibility (50% or more based on full-time equivalency)
Paid Holidays and Paid Leave Time (PLT)
Employee contributions to a 403b retirement account

This position provides administrative and clerical support to the programs of the Art History department, including all undergraduate and graduate programs, exhibitions, and the American Museum of Asmat Art at St. Thomas. The position will work with the admissions process and materials, scheduling and data entry in Banner (SIS, FRS, CAPP), student records, maintenance and update of web sites, social media, advertising, marketing, and event planning. This position will report to chair of the department but will work closely with the Director of Graduate Studies, coordinator of Museum Studies, curators, and the Program Manager to provide support.

This job is 20-25 hours/week and hours include evening hours on days of department events.


Plan and coordinate the daily and ongoing activities of the Graduate Program in Art History in collaboration with the Director of Graduate Studies
Identify administrative needs of the program, decisions or initiatives and their effective implementation, and works independently to carry out all program activities and initiatives, exercising judgment on the translation of goals and policies into effective decisions.
Serve as primary contact for inquiries into the graduate program. Accurate information should be provided to all inquiries and applicants consistently in a friendly, helpful and professional manner. All questions and inquiries should be responded to within the next business day and all phone calls and email should be answered by a person (not voicemail or autoreply) during posted office hours
Input and maintain all graduate student records and registration in Banner, as well as all graduate course information. Maintain graduate student degree evaluations in CAPP.
Work with graduate assistants and monitor status of graduate assistant tasks and reports
Maintain and track all admissions materials and communication with applicants. Recommend and implement ideas to create a more welcoming environment for interested parties and potential applications, and proactively communicating with applicants regarding admission materials and resolving needs and problems in providing the required materials. Schedule admissions committee meetings, make materials available to members, and carry out admissions decisions.
Monitor process and documents for the qualifying process. Ensure deadlines have been met and report issues to DGS.
Plan and coordinate new graduate student orientation. Schedule all components and speakers at multiple session orientation.
Outreach and marketing of programs as needed.
Scheduling, event planning and coordination.
Oversee the course and faculty schedule process including scheduling courses according to identified needs and faculty preferences, reserving classrooms and entering all necessary data into Banner.
Public relations, reception, and scheduling of speaker series and the Graduate symposium.
Web site
Maintain the department’s web site with constant attention to providing current information and updating with internships, conferences, and other professional opportunities. Ensure all information is up-to-date, accurate, and easily accessible for users.
Support the department and faculty in maintaining overall departmental website and individual programs. Works with staff and faculty to write copy, select images, and maintain the undergraduate and exhibitions web pages for University Collections/American Museum of Asmat art, ensuring the information is current.
Develop awareness of the graduate program and other department programs through social media.
Work on weekly graduate student memo and updates.
With program manager, Edit and produce Art History blog in partnership with the Program Manager
Coordinate marketing strategies for the department – end of year report and all.
In partnership with the Program Manager, monitor responses to marketing efforts and suggests changes in copy, design, venue, etc. to spend marketing budget more effectively in communicating with potential applicants, or produces new types of marketing materials that enhance current marketing strategy.
Curatorial support
Production of labels, didactics, and information signage for exhibitions in University Collections/American Museum of Asmat Art
Minimum Qualifications

High School diploma or the equivalent
Three years of administrative support experience
Preferred Qualifications

A BA degree in Art History or a related field
Administrative experience in higher education
Experience with web site maintenance, data entry and analysis
Experience with enterprise software as well as other software such as Microsoft Office, Photoshop, Layout, Canva, Saleforce, and Banner

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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